Billing and Warranty Administrator ($500 Hiring Bonus)

Elmer Schultz Services, Inc. is seeking a full time Billing and Warranty Administrator for our Philadelphia office (free parking provided). The interested candidate must have received their full series of vaccines for COVID-19. This particular position will be a key member of our internal team and focus on billing and administrative support, working in our finance department and will be responsible for a variety of data entry and clerical tasks.

Our people are rock stars – the best in the business. Elmer Schultz Services, a CFESA Certified company, is the area’s largest and most respected factory authorized commercial cooking and refrigeration equipment service and installation agency. After 70 years in the industry, we know how to crush it. If you have a case of the Mondays, keep on moving – let’s not waste each other’s time. A 3rd generation family-owned small business, we have employees that have been with us for 30+ years. We work hard and reward hard work.

We provide a positive and highly collaborative working environment. Our team members take care of each other, but they are also self-starters that enjoy what they do. Want to join our team? See full description below and apply with your resume and salary requirements today. We are looking to fill this position ASAP.

• Create and processes invoices for distribution to clients
• Review and ensure accuracy of client/vendor/online invoices and ensure all are billed timely and accurately
• Ensure all invoices are properly sorted, and filed
• Bill parts from proper warehouse
• Correct processes all warranty billing
• Maintain all factory warranty rates and procedures
• Reconciles warranty billing discrepancies
• Address all warranty adjustments
• Enter warranty billing into 3rd party software
• Transcribe service sheet information on invoice
• Effective communication with courtesy and professionalism in all interactions both internally and externally
• Must comply with company policies regarding proper use of personal and company equipment, including internet, email and phone usage

• 3+ years of experience
• High School Diploma or GED
• Excellent written and verbal communication skills
• Highly proficient with the Microsoft Office Suite – Outlook, Word, Excel
• Excellent judgment, problem solving and time management skills
• Must be a self-starter, be able to work independently as well as in a team environment

• Sage Software experience

• Competitive salary
• Health Benefits (with generous employer contribution)
• Dental Benefits
• 401k Profit Sharing Plan
• Paid Time Off
• Free Parking
• $500 Hiring Bonus (terms apply)

Again, Sage Software experience is a huge plus.
Join our team today!

Job Type: Full-time

Pay: $30,000.00 – $42,000.00+ per year

COVID-19 considerations:
All office staff has been vaccinated for COVID-19. All customers are required to wear a mask and common surfaces are sanitized regularly.